Business email migration
Changing email provider worries most businesses for one reason: losing email. A planned migration moves everything across and switches delivery at the right moment, so nothing goes missing.
The short answer
We migrate business email between providers (from web hosting, Google Workspace, Microsoft 365 or others) with all messages, folders, contacts and calendars. The old and new systems run side by side while data is copied, delivery is switched with a short DNS change, and a final sync catches anything that arrived during the move.
What’s included
- A migration plan: users, data volume, timing and the switch-over moment.
- Mail, folders, contacts and calendars copied for every user.
- Shared addresses and forwarding recreated in the new system.
- DNS switch-over (MX, SPF, DKIM and DMARC) planned for a quiet time.
- Final sync after the switch, so nothing is missed.
- Device setup and a short guide for your team.
How we do it
- Audit the current system and agree the plan.
- Prepare the new system and copy existing data.
- Switch delivery at an agreed time.
- Sync the final messages and check every mailbox.
- Support your team for the first days.
Avoiding the classic mistakes
- Switching MX records before the new mailboxes exist, so email bounces.
- Forgetting SPF and DKIM for the new provider, so email goes to spam after the move.
- Leaving the old system cancelled too early, before the last messages are copied.
- Missing shared addresses and aliases that customers still use.
Common questions
Will we lose email during the move?
No, when it’s planned: both systems work in parallel, and a final sync copies anything that arrived during the switch.
How long does it take?
Small teams are often moved in a few days; large mailboxes take longer to copy, but the switch itself is short.
Can you migrate from any provider?
Most providers that support standard access (IMAP, or Google and Microsoft’s own tools). We confirm during the free check.